EventGrid - Revision history

Trapa: Starting Manuals.

2023-10-23T19:27:29Z

Starting Manuals.

← Older revision		Revision as of 14:27, 23 October 2023
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	=Event Grid=		=Event Grid=
	The events grid feature within convention master is ~~intended to be able to~~ help you ~~schedule all your~~ panels/lectures/~~activities at your event. Further the~~ events ~~grid feature also~~ allows you to ~~build out~~ shift schedules for ~~departments~~, and ~~allows free-form editing of schedules too.~~		The events grid feature within convention master is a comprehensive scheduleing system. Not only can it help you manage panels/lectures/dances (Activities) into a schedule of events, but it's flexability allows you also to be able to create free-form unconstrained schedules, as well as shift schedules for department staffing.

			==Manuals==
			#[[EventGrid_UnderstandingActivtiyObject\|Understanding the Activity Object]] - This guide is good pre-reading to understand the activity object, and will provide you some important context within the system how Activities differ from Schedules


	==Schedule Types==		==Schedule Types==

Trapa at 16:07, 16 October 2023

2023-10-16T16:07:01Z

← Older revision		Revision as of 11:07, 16 October 2023
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	=Event Grid=		=Event Grid=
	This is a ~~summary~~ of the ~~event grid~~ system ~~within CM~~.		The events grid feature within convention master is intended to be able to help you schedule all your panels/lectures/activities at your event. Further the events grid feature also allows you to build out shift schedules for departments, and allows free-form editing of schedules too.

			==Schedule Types==
			The events grid system can support four types of schedules.
			*'''Activity Schedule''' This allows you to schedule fully created activities using venue rooms as resources to schedule activities into. This is the traditionally published "Event schedule" for most events.
			*'''Shift Schedule''' This allows you to create shift schedules for scheduling staff within a department such as Reg or Ops.
			*'''Free Form''' This allows you to create a schedule that uses free form text for both it's resources and it's entries. None of the free text used as either resources or entries will link to anything else in the system.
			*'''Advanced''' A advanced schedule allows you to add venue rooms, job titles, or free text as resources, all in the same schedule. Each resource maintains the same constraints found in other schedules.

	==Terminology / Properties==		==Terminology / Properties==
	*'''Venue''' - Venue is the representation of a hotel property. The hotel, venue or venues to which the hotel is hosted and operating it's activities.		*'''Venue''' - Venue is the representation of a hotel property. The hotel, venue or venues to which the hotel is hosted and operating it's activities.
	*'''Activity''' - The actual events, panels, dances etc that will be put onto the event schedule.		*'''Activity''' - The actual events, panels, dances etc that will be put onto the event schedule.
	*'''Schedule''' - The ~~actual~~ timeline ~~schedule of activities.~~		*'''Schedule''' - The timeline object that holds your schedules
	*'''Panelist''' - A person who has suggested, or is putting on a Activity		*'''Panelist''' - A person who has suggested, or is putting on a Activity

Trapa: Added 18+ flag

2022-11-25T18:31:49Z

Added 18+ flag

← Older revision		Revision as of 13:31, 25 November 2022
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	**'''Visible''' - Activities can be marked as publicly visible or not. ''This means that activities could be things like setup times for theatre or room changeover times''		**'''Visible''' - Activities can be marked as publicly visible or not. ''This means that activities could be things like setup times for theatre or room changeover times''
	**'''Duration''' - Activities will have a start duration in minutes based on their type, but this can be then later altered. Activity durations determine how much time in a schedule the activity takes.		**'''Duration''' - Activities will have a start duration in minutes based on their type, but this can be then later altered. Activity durations determine how much time in a schedule the activity takes.
			**'''Flags''' - Various flags added to the activities for various reasons
			***'''Adult/18+ Flag''' - Flag this event as adults only.

Trapa at 03:45, 6 October 2021

2021-10-06T03:45:52Z

← Older revision		Revision as of 22:45, 5 October 2021
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	**'''Duration''' - Activities will have a start duration in minutes based on their type, but this can be then later altered. Activity durations determine how much time in a schedule the activity takes.		**'''Duration''' - Activities will have a start duration in minutes based on their type, but this can be then later altered. Activity durations determine how much time in a schedule the activity takes.


			Something to consier, eventOverlap can either be allowed or denied. BUt cannot be denied by event. So ... this may need to be a per-schedule setting.

	*'''Schedules''' - Schedules are the setup of a timeline. Schedules are ALWAYS specific to a specific event.		*'''Schedules''' - Schedules are the setup of a timeline. Schedules are ALWAYS specific to a specific event.
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	***'''Notes''' - A field called notes can contain private notes that are only visible to other schedule editors.		***'''Notes''' - A field called notes can contain private notes that are only visible to other schedule editors.
	***'''Password''' - A Password can be set. If set, the schedule can be viewed using a share link even when unpublished.		***'''Password''' - A Password can be set. If set, the schedule can be viewed using a share link even when unpublished.



	==Event Grid Settings==		==Event Grid Settings==
	Like Artshow, there are settings that apply to the event grid for this event. These will control various aspects of how the system operates.		Like Artshow, there are settings that apply to the event grid for this event. These will control various aspects of how the system operates.

Trapa: Added four types of schedules.

2021-10-06T02:00:27Z

Added four types of schedules.

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-*'''Schedules''' - Schedules are the setup of a timeline of events that result in a printable. Schedules are a calendar of events that are assigned to venue rooms.
+*'''Schedules''' - Schedules are the setup of a timeline. Schedules are ALWAYS specific to a specific event.
-**'''Multiple''' - You can have one or many schedules. You can have one activity that appears in many schedules.
+**'''Activity Schedule'''
-**'''Title''' - Each schedule has a title, such as "Proposed Schedule 1" or "Main events schedule" or "Staff Setup Schedule"
+***'''Purpose:''' Allows people to make activity schedules that can be published to the website.
-**'''Versioned''' - Each schedule is versioned, meaning you can revert to previous versions.
+***'''Event Specific''' - Schedules are always specific to ONE event.
-**'''Capable''' - Each schedule can be copied to a new schedule title, allowing you to create different versions of your event grid.
+***'''Resources''' - This uses Only Hotel Function Rooms as resources. (In Edit mode, all resources available, In public viewer mode only Used resources should appear)
-**'''Published''' - Each schedule can be published. '''Note: two schedules that show the same activity at two different times are able to be published'''
+***'''Published''' - Can be marked as Published
-**'''Override Title/Desc''' - Each schedule will allow you to Override the activity title and description for publishing sake.
+***'''Public''' - Can be marked as Public. When Published and Public, going to a URL could embed in a public page.
 ==Event Grid Settings==
 Like Artshow, there are settings that apply to the event grid for this event. These will control various aspects of how the system operates.

Trapa at 01:04, 21 July 2021

2021-07-21T01:04:16Z

← Older revision		Revision as of 20:04, 20 July 2021
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	This is a summary of the event grid system within CM.		This is a summary of the event grid system within CM.

	==Terminology==		==Terminology / Properties==
	*'''Venue''' - Venue is the representation of a hotel property. The hotel, venue or venues to which the hotel is hosted and operating it's activities.		*'''Venue''' - Venue is the representation of a hotel property. The hotel, venue or venues to which the hotel is hosted and operating it's activities.
	*'''Activity''' - The actual events, panels, dances etc that will be put onto the event schedule.		*'''Activity''' - The actual events, panels, dances etc that will be put onto the event schedule.
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	*[[EventGrid_SystemSetup\|The EventGrid setup workflow]]		*[[EventGrid_SystemSetup\|The EventGrid setup workflow]]

	==~~Details of Items~~==		==Properties==
	*'''Venue''' - A venue will be able to be set up, they will have the following features.		*'''Venue''' - A venue will be able to be set up, they will have the following features.
	**'''Not year specific''' - Each venue is NOT specific to a event year, and is available to all events within the software. With the idea that once a venue is set up, it can be easily re-used at future years.		**'''Not year specific''' - Each venue is NOT specific to a event year, and is available to all events within the software. With the idea that once a venue is set up, it can be easily re-used at future years.
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	**'''Published''' - Each schedule can be published. '''Note: two schedules that show the same activity at two different times are able to be published'''		**'''Published''' - Each schedule can be published. '''Note: two schedules that show the same activity at two different times are able to be published'''
	**'''Override Title/Desc''' - Each schedule will allow you to Override the activity title and description for publishing sake.		**'''Override Title/Desc''' - Each schedule will allow you to Override the activity title and description for publishing sake.

			==Event Grid Settings==
			Like Artshow, there are settings that apply to the event grid for this event. These will control various aspects of how the system operates.

Trapa at 00:51, 21 July 2021

2021-07-21T00:51:31Z

← Older revision		Revision as of 19:51, 20 July 2021
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	*'''Activity''' - The actual events, panels, dances etc that will be put onto the event schedule.		*'''Activity''' - The actual events, panels, dances etc that will be put onto the event schedule.
	*'''Schedule''' - The actual timeline schedule of activities.		*'''Schedule''' - The actual timeline schedule of activities.
			*'''Panelist''' - A person who has suggested, or is putting on a Activity

			==Workflows==
			*[[EventGrid_PanelistSignup\|The panelist signup kiosk workflow]]
			*[[EventGrid_ActivityApproval\|The Activity Approval Workflow]]
			*[[EventGrid_SystemSetup\|The EventGrid setup workflow]]

	==Details of Items==		==Details of Items==

Trapa at 07:15, 14 July 2021

2021-07-14T07:15:16Z

← Older revision		Revision as of 02:15, 14 July 2021
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	**'''Sub Rooms''' - Each room can be a sub-room of another room. For example "Ballroom A" can be a Sub-room to "Main Ballroom" this will ensure that the "Main Ballroom" cannot be put to use, if "Ballroom A" is already scheduled for things.		**'''Sub Rooms''' - Each room can be a sub-room of another room. For example "Ballroom A" can be a Sub-room to "Main Ballroom" this will ensure that the "Main Ballroom" cannot be put to use, if "Ballroom A" is already scheduled for things.
	**'''Default Duration''' - Each activity type will have a default duration in minutes which applicants will never see, but will be copied to the activity upon creation.		**'''Default Duration''' - Each activity type will have a default duration in minutes which applicants will never see, but will be copied to the activity upon creation.
	**'''Availability''' - A hotel liaison or someone can set up the availability for a venue room per event. This will ensure that the		**'''Availability''' - A hotel liaison or someone can set up the availability for a venue room per event. This will ensure that the events team will be only able to schedule events during times that the hotel contract allows.

Trapa at 05:20, 14 July 2021

2021-07-14T05:20:32Z

Trapa at 05:17, 14 July 2021

2021-07-14T05:17:06Z

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 **'''Rooms''' - Each venue is able to have as many rooms as are needed. These rooms could be large ballrooms or small meeting rooms, or even called 'Prefunction area outside main theatre' or 'East Hallway'
 **'''SubRooms''' - Each room can be a sub-room of another room. For example "Ballroom A" can be a Sub-room to "Main Ballroom" this will ensure that the "Main Ballroom" cannot be put to use, if "Ballroom A" is already scheduled for things.
 **'''Availability''' - A hotel liason or somone can set up the availability for a venue room per event. This will ensure that the
 *'''Activities''' - Activities are things that you can schedule. Be it a dance, panel, competition, etc.
-**'''
+**'''Applications''' - Activities can be created by people offering to do activities on a kiosk. Applicants will have to answer the series of questions based on the activity types.
 Venues will have the following features.

← Older revision		Revision as of 00:20, 14 July 2021
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	*'''Venue''' - A venue will be able to be set up, they will have the following features.		*'''Venue''' - A venue will be able to be set up, they will have the following features.
	**'''Not year specific''' - Each venue is NOT specific to a event year, and is available to all events within the software. With the idea that once a venue is set up, it can be easily re-used at future years.		**'''Not year specific''' - Each venue is NOT specific to a event year, and is available to all events within the software. With the idea that once a venue is set up, it can be easily re-used at future years.
	**'''Rooms''' - Each venue is able to have as many rooms as are needed. These rooms could be large ballrooms or small meeting rooms, or even called '~~Prefunction~~ area outside main theatre' or 'East Hallway'		**'''Rooms''' - Each venue is able to have as many rooms as are needed. These rooms could be large ballrooms or small meeting rooms, or even called 'Pre-function area outside main theatre' or 'East Hallway'
	**'''~~SubRooms~~''' - Each room can be a sub-room of another room. For example "Ballroom A" can be a Sub-room to "Main Ballroom" this will ensure that the "Main Ballroom" cannot be put to use, if "Ballroom A" is already scheduled for things.		**'''Sub Rooms''' - Each room can be a sub-room of another room. For example "Ballroom A" can be a Sub-room to "Main Ballroom" this will ensure that the "Main Ballroom" cannot be put to use, if "Ballroom A" is already scheduled for things.
	**'''~~DefaultDuration~~''' - Each activity type will ~~havea~~ default duration in minutes which applicants will never see, but will be copied to the activity upon creation.		**'''Default Duration''' - Each activity type will have a default duration in minutes which applicants will never see, but will be copied to the activity upon creation.
	**'''Availability''' - A hotel ~~liason~~ or ~~somone~~ can set up the availability for a venue room per event. This will ensure that the		**'''Availability''' - A hotel liaison or someone can set up the availability for a venue room per event. This will ensure that the


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	**'''Change Logging''' - As activities are altered, modified, approved, denied etc, the changes will appear in a log of the activity		**'''Change Logging''' - As activities are altered, modified, approved, denied etc, the changes will appear in a log of the activity
	**'''Title/Description''' - Activities can have titles and descriptions.		**'''Title/Description''' - Activities can have titles and descriptions.
	**'''Visible''' - ~~Activties~~ can be marked as ~~publicaly~~ visible or not. ''This means that activities could be things like setup times for theatre or room changeover times''		**'''Visible''' - Activities can be marked as publicly visible or not. ''This means that activities could be things like setup times for theatre or room changeover times''
	**'''Duration''' - Activities will have a start duration in minutes based on their type, but this can be then later altered. Activity durations determine how much time in a schedule the activity takes.		**'''Duration''' - Activities will have a start duration in minutes based on their type, but this can be then later altered. Activity durations determine how much time in a schedule the activity takes.

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	**'''Title''' - Each schedule has a title, such as "Proposed Schedule 1" or "Main events schedule" or "Staff Setup Schedule"		**'''Title''' - Each schedule has a title, such as "Proposed Schedule 1" or "Main events schedule" or "Staff Setup Schedule"
	**'''Versioned''' - Each schedule is versioned, meaning you can revert to previous versions.		**'''Versioned''' - Each schedule is versioned, meaning you can revert to previous versions.
	**'''~~Copiable~~''' - Each schedule can be copied to a new schedule title, allowing you to create different versions of your event grid.		**'''Capable''' - Each schedule can be copied to a new schedule title, allowing you to create different versions of your event grid.
	**'''Published''' - Each schedule can be published. '''Note: two schedules that show the same activity at two different times are able to be ~~publsihed~~'''		**'''Published''' - Each schedule can be published. '''Note: two schedules that show the same activity at two different times are able to be published'''
	**'''Override Title/Desc''' - Each schedule will allow you to Override the activity title and description for publishing sake.		**'''Override Title/Desc''' - Each schedule will allow you to Override the activity title and description for publishing sake.

	*'''Questions''' -

	~~Venues will have the following features.~~